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How to Become a Remote Online Notary

If you’ve been thinking about branching out into remote online notarization (RON), now is the perfect time. 32 states have now passed legislation allowing RON, with an additional 10 allowing it under executive order. Online notarizations are faster and more secure than in-person transactions and they give you access to a broader customer base. Getting commissioned to notarize remotely is a simple process in most states.

The laws to get a RON commission vary in each state, but in general you must be at least 18 years old, certified by your state as a traditional in-person notary, and free from felony convictions. Check with your state for specific rules, but here are the basic guidelines:

 

  1. Register with a state-approved RON platform.
  2. Complete any state required training.
  3. Get the Errors & Omissions (E&O) insurance mandated by your state.
  4. Complete your state’s registration process for remote online notarization, paying any applicable fees.

Requirements vary; some states do not require additional training, while others ask you to complete an online course. The entire RON authorization process could take between two to six weeks and cost a few hundred dollars in fees, depending on your state.

Of course, you will need a RON platform provider. This is the solution you will use to process your RON transactions. An online transaction is not terribly different electronically signing forms online, but with added authentication and security requirements. Your RON provider should provide you with an electronic seal and digital certificate, or at least point you in the right direction to purchase them. As you evaluate different RON providers, check out this article to learn what to ask your digital signature provider to make the best decision.

You’ll also want to ensure you have the proper technology in place. Your computer should be equipped with a webcam, a microphone, and a secure internet connection. Your workspace should be quiet, with good lighting and a professional backdrop. You should also feel confident enough with the technology to coach less tech-savvy clients through the process. Lastly, you will need to consider storage requirements for the electronic documents and virtual meeting recordings.

Once you are ready to perform remote notarizations, you will want to think about how to market your new line of business. Most states allow remote notaries to conduct transactions with clients located anywhere nationally or internationally, provided the notary is physically present in the state where they are commissioned. As a registered RON, your potential client base expands far beyond what it could with traditional, in-person transactions. RON is useful even to your local clients - they can complete the transaction from their home and will save on travel time. If you are unsure of where to start, this article helps explain how to market your online notary business. Now is a great time to capitalize on this growing service and expand your business!