If you work as a registered investment advisor or broker-dealer, the idea of a paperless office probably seems pretty far-fetched. Instead, most financial advisors are bombarded by paper documents all day, every day. But you don’t have to go completely paperless to reap a lot of the benefits of a paperless office.
Digital signatures can help you take a big step toward going paperless, and the benefits go way beyond just “going green.” Using digital documents can makes documents available on any machine with an Internet connection. And you’ll also get the peace of mind knowing that your information is safe and secure.
Here are 10 reasons financial advisors adopt digital signatures:
1. Faster Document Turnaround
Digital signatures help you get client or partner signatures in minutes instead of days or weeks. Instead of having to mail or fax signed documents, your clients can sign documents immediately on any Internet-connected device.
2. More Accurate Transactions
Unlike paper documents, digital signature services can enable mandatory fields. That means you’ll have 100% complete documents every single time. So you can say goodbye to the days of tracking down signers and asking them to re-send or re-sign incomplete documents.
3. Added Client Service
Digital signature technology gives financial advisors a mobile service that clients love. With digital signatures, clients can sign documents whether they’re in their office, at home or on the road. Plus it’s easy! Every second, someone signs a document with SIGNiX.
4. Boost Internal Efficiency
How much time do you think you spend printing, faxing, mailing, filing and retrieving documents? With digital signature technology, you can do all of those things digitally in seconds. And accessing completed documents on your secure cloud account is easy and with our search function.
5. Reduced Operating Costs
Not only do digital signatures save time, they also reduce operating costs. The costs associated with paper processes can add up quickly. Not sure what you spend on using paper documents? Download our free ROI calculator to find out.
6. Increased Document Security
Some digital signature services offer much more security than you can get with paper documents. Here at SIGNiX, we offering the highest possible level of document security. We’re also the only digital signature vendor to offer highly secure digital shredding. Many firms prefer to store confidential client documents on their own servers, and our exclusive Vendor FreedomTM technology gives you this option.
7. Detailed Legal Evidence
Digital signature services offer a lot more legal evidence than you can get with traditional paper processes. Each signed document comes with a highly detailed and legally binding log of events taken on each document. This log, called an audit trail, gives more than enough evidence if any of your documents are challenged in court.
8. Straight-Through Processing
With SIGNiX, you can go beyond simply collecting electronic signatures. All documents, data and signatures can connect to your back-end system and be routed to your intermediaries. This eliminates faxing, scanning and manual re-keying.
9. Real-Time Document Tracking
It can be frustrating to try to track down lost documents in the paper world. After you send a document out in the mail, you have no way of knowing if it has been signed. Tracking documents is easy with Smart TrackingTM by SIGNiX. You can see the status of your documents in real-time, and our system automatically sends out reminder emails if someone forgets to sign a document.
10. Flexibility to Work On the Go
With digital signatures, you can say goodbye to the days when you had to be in the office to sign documents. With a cloud-based digital signature services, you can sign, send and track documents on any Internet-enabled device.