If you work in an office, the paperless office probably seems pretty far away. Most businesses are bombarded by paper documents all day, every day. But you might not know that you don’t have to go completely paperless to reap a lot of the benefits of a paperless office.
Electronic signatures can help you take a big step toward going paperless, and the benefits go way beyond just “going green.” Using electronic documents can benefit your employees by making documents available on any machine with an Internet connection. And you’ll also get the peace of mind knowing that your information is safe and secure.
Here are 10 reasons to love electronic signatures:
1. Faster Document Turnaround
Electronic signatures help you get client or partner signatures in hours instead of days or weeks. This technology can help you shorten your sales cycle and get paid faster.
2. More Accurate Transactions
Unlike paper documents, electronic signature services can enable mandatory fields, which means you’ll have 100% complete documents every time. That means you never need to track down signers and have them re-send or re-sign documents.
3. Added Client Service
With electronic signatures, your customers, employees and partners can sign documents anytime, anywhere on any device. This technology makes it faster and easier to interact with your firm. Plus it’s easy! Every second, someone signs a document with SIGNiX.
4. Boost Employee Efficiency
How much time do you think your employees spend printing, faxing, mailing, filing and retrieving documents? With electronic signature technology, you can do all of this electronically in seconds. And you can access finished documents on your secure cloud account instantly by searching for documents by name.
5. Reduced Operating Costs
Not only do electronic signatures save businesses time, but they also save money in operating costs. The cost of paper documents can add up quickly. Not sure what you spend on using paper documents? Download our free ROI calculator to find out.
6. Increased Document Security
Some electronic signature services offer much more security than you can get with paper documents. For example, SIGNiX differentiates itself by offering the highest possible level of document security. In addition, we’re the only electronic signature vendor to offer highly secure digital shredding. Many firms prefer to store confidential client documents on their own servers, and our exclusive Vendor FreedomTM technology gives firms this option.
7. Detailed Legal Evidence
Electronic signature services offer a lot more legal evidence than a traditional paper document. Each signed document comes with a highly detailed and legally binding log of events taken on each document. This log, called an audit trail, gives more than enough evidence in the event of a legal dispute.
8. Straight-Through Processing
With SIGNiX, you go beyond simply collecting electronic signatures. All documents, data and signatures can connect to your back-end system and be routed to your intermediaries. This eliminates faxing, scanning and manual re-keying. And because data fields get collected, captured and verified at the point of signature, you’ll see a drastic reduction in NIGO documents.
9. Real-Time Document Tracking
It can be really frustrating to have a document lost in the signing process. Using paper and ink signatures, after you send a document out in the mail, you have no way of knowing if it has been signed. Tracking documents is easy with Smart TrackingTM by SIGNiX. You can see the status of your documents in real-time, and our system automatically sends out reminder emails to signers if the document gets delayed in the signing process.
10. Flexibility to Work On the Go
Say goodbye to the days when you had to be in the office to sign documents. With electronic signature services, you can sign, send and track documents from anywhere on any Internet-enabled device.