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Electronic Notary Software
Transform your notarization process with enterprise-grade electronic notary software that ensures security and compliance. Conduct legally binding remote online notarizations from anywhere, with tamper-evident signatures and comprehensive video recording for complete transaction integrity.
Compare Notarization Options
| Feature | Traditional Notary | SIGNiX Remote Online Notarization |
|---|---|---|
| Location Requirements | In-person only | Anywhere with internet access |
| Identity Verification | Visual ID check | Multi-factor authentication with AI-driven facial biometrics |
| Transaction Record | Paper journal | Digital journal plus video recording |
| Document Security | Physical seal | Tamper-evident digital seals with cryptographic protection |
| Storage Duration | Varies by state | 10-year secure document and video storage |
Key Features
Our RON platform combines advanced security with intuitive workflows to deliver compliant notarizations for your most important transactions.
- High-assurance identity authentication
- Video session recording and storage
- Electronic notary journal
- Cloud-based accessibility
- Digital certificate management
- Live training and support
Industry Solutions
Any organization looking for security, efficiency, and flexibility in managing notarized documents can benefit from SIGNiX electronic notary software. Our platform streamlines notarization workflows while maintaining the highest levels of security and compliance, delivering immediate value across industries.
Banking and Credit Unions
- Mortgage loan documents
- HELOC agreements
- Wire transfer authorizations
- Trust account documents
- Signature guarantee services
- Beneficiary designation forms
Financial Services
- New client onboarding
- Power of attorney forms
- Trust agreements
- Investment account documents
- Third-party consent agreements
- FINRA Rule 3110 compliance
Healthcare
- Patient consent forms
- Medical power of attorney
- Advance directives
- Clinical trial agreements
- Release of medical records
- Telemedicine consent forms
Real Estate
- Mortgage closings
- Property title transfers
- Refinancing documents
- Construction loan agreements
- Property management contracts
- HOA documents
Legal Services
- Affidavits
- Wills and trusts
- Settlement agreements
- Incorporation documents
- Depositions
- Child custody agreements
Technology
- Intellectual property assignments
- Non-disclosure agreements
- Licensing agreements
- Enterprise service contracts
- Data processing agreements
- Software escrow agreements
Secure Implementation
Unlike providers who simply sell software and move on, SIGNiX partners with you throughout the implementation process. Our dedicated, U.S.-based integration team guides you through each step, ensuring a smooth transition to digital workflows. We've refined our implementation process through years of enterprise deployments, creating a straightforward path to production while maintaining the highest security standards.
Integration requires four key steps:
1) Infrastructure Setup
- HTTPS-enabled endpoints
- TLS 1.2 support required
- Static IP address for production
- 1-second response capability
2) Authentication Configuration
- Email verification for standard transactions
- SMS one-time passwords for enhanced security
- Knowledge-based authentication for high-security needs
- Customizable security protocols
3) Document Processing
- Support for standard AcroForm PDFs up to 10MB
- Field mapping for signatures and form data
- Automated document download capabilities
- Complete audit trail access
4) Event Management
- Real-time push notifications
- Automated workflow triggers
- Transaction status tracking
- Secure listener implementation
Compliance Standards
In highly regulated industries, compliance isn't optional. SIGNiX's digital signature platform is built from the ground up to meet the most stringent regulatory requirements, with security controls and audit trails that satisfy both current standards and emerging regulations. Our platform is regularly updated to align with new compliance mandates, helping your organization stay ahead of regulatory changes.
Meet requirements across regulated industries:
- FDA 21 CFR Part 11 for life sciences and pharmaceutical
- HIPAA for healthcare and insurance
- ESIGN/UETA for legal validity
- eIDAS (EU) for European transactions
- FINRA Rule 3110 and Regulatory Notice 22-18 for financial services
- SEC requirements for investment management
Each signature includes comprehensive audit trails and tamper-evident seals that help demonstrate compliance during regulatory reviews and audits.
