Transform how you send documents and collect signatures at scale.

MassMailer lets you send personalized documents to hundreds or thousands of recipients while maintaining security and compliance. Import your recipient list from a spreadsheet, customize your forms, and track everything from one dashboard.

Key Features

Send documents to multiple recipients at once
Pre-fill forms with recipient information
Collect data through secure, signed forms
Track completion status in real-time
Export collected data to spreadsheets
Save templates for repeated use

How to Use MassMailer

Create your recipient list in a spreadsheet
(formatting instructions)
Log in and start a new MassMailer transaction
Import your spreadsheet
Add your documents and place signature fields
Send to all recipients
Track progress from your dashboard

For detailed instructions, visit our Knowledge Base.

Real-World Applications

Financial Services

When wealth management firms acquire new advisors, they face the challenge of onboarding hundreds of client accounts quickly while maintaining regulatory compliance. MassMailer streamlines this process by sending personalized welcome packets and collecting required documentation—all with a complete audit trail for regulators.

Healthcare

Clinical research organizations must regularly collect consent forms and patient documentation across multiple study sites. MassMailer helps maintain compliance with HIPAA and 21 CFR Part 11 by distributing forms to all participants, tracking responses, and storing signed documents with tamper-evident seals.

Government

State agencies often need to distribute policy updates or collect annual certifications from thousands of constituents. MassMailer makes this manageable by automating distribution, tracking acknowledgments, and providing status reports—while maintaining the security standards government entities require.

Legal Operations

Large law firms and corporate legal departments frequently need to distribute NDAs, policy updates, or engagement letters to multiple parties simultaneously. MassMailer simplifies this process by automating document distribution, tracking signatures, and maintaining the chain of custody required for legal documentation.

These examples represent just a few ways organizations use MassMailer to handle high-security document workflows at scale. Any process that requires secure distribution of documents to multiple recipients can benefit from MassMailer's combination of automation and enterprise-grade security.

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Common Uses

Client onboarding paperwork
Annual information updates
Policy change notifications
Employee documentation
Regulatory notices
Consent form collection

Security & Compliance

Built on SIGNiX's secure signature platform
Tamper-evident documents
Complete audit trails
Independent verification
Flexible authentication options, including AI-driven facial biometrics and credential analysis

Getting Started

Download our sample files to try it yourself, or contact us for a personalized demo. Current SIGNiX customers can access MassMailer through their MyDoX account.

View implementation examples in our GitHub repository.

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