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hans_downer-1If you work with contracts or other legal agreements, what are your biggest pain points?  

If you are like most people, it comes down to three key pain points. First, if there are multiple people involved in the process, how do they effectively collaborate to finalize the approved version of a document? Second, once the document is approved, you probably have to route it around for wet ink signatures that will be legally binding. Third, once the document is signed, how do you distribute copies and file it?

What if you could simplify that whole process with one fully integrated end-to end-solution – how much time would that save you and your team every week?

Collaboration is more than just making sure documents are stored and forwarded to the people involved. It involves the security of the documents, providing a simplified end user experience, supporting parallel communication with benefits that rival a face-to-face meeting, ensuring that everyone is always working with the current copy of a document, and removing the confusion introduced by the multi-colors and strikeouts of Word Track Changes. A true collaboration solution provides benefits associated with productivity savings, risk avoidance and improved quality of documents.

Let’s assume that there is a solution in place to provide those benefits and the document is approved. Now paper copies have to be routed for wet ink signatures. That means time wasted sending and receiving the documents, money spent on postage or courier fees, and if more than one person has to sign the agreement, a serial process of approval is required that wastes more time and money. Today’s legal system recognizes e-signatures as readily as it does signed originals if the proper processes are in place to authenticate the validity of the e-signature. Using independent e-signatures instead of wet ink signatures means no more wasted time for documents in transit, no more courier costs and fewer headaches for the person managing the signature process.

Without adopting independent e-signatures, how is the legally binding copy of the document distributed and stored? There are really only two choices – make paper copies and mail them to everyone and file the original in manual files or PDF the document and distribute it by email and file it in some form of digital filing cabinet. Both of those processes require additional unnecessary effort and introduce security risks.

Let’s go back to the earlier question – what if you could simplify that whole process with one fully integrated end-to-end solution – how much time would that save you and your team every week?doc_collaboration-1

With the recent announcement of the SIGNiX partnership with SavvyDox, that end-to-end solution is now available. It provides all the benefits of a true collaboration solution. It provides all the benefits of a secure, independent e-signature process that is well defined and accepted. It provides the ability to store and forward signed documents without the extra work required in today’s processes. In short, it saves time, improves productivity, reduces costs and reduces the risks associated with today’s processes.

SavvyDox is proud to be part of the exciting new partnership combining two leading edge solutions.

Hans Downer is the President and CEO of SavvyDox, the web’s most innovative provider of mobile document collaboration solutions and a SIGNiX partner. SavvyDox empowers businesses and organizations to take control of document management processes in an effort to increase productivity and efficiency in the workplace. SavvyDox’s goal is to build products that simplify content and contract management, in an easy-to-use and accessible-from-anywhere format.

 

 

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